Executive Assistant
Company: City of Atlanta
Location: Atlanta
Posted on: September 28, 2024
Job Description:
Posting Open Until FilledSalary Range: $47,133.90 - $62,880.91
-Our culture in the Department of Atlanta Information Management
(AIM) is rooted in our shared core values: Trust, accountability,
collaboration, service, and integrity. The AIM team understands our
role as a strategic partner to departments throughout the city; we
strongly believe technology has the potential to elevate the City
of Atlanta and is essential to moving the mayor's vision forward.
With the effective use of technology, we become more efficient,
more effective, and innovative. We become more capable of enhancing
the experience of all affected by City government. AIM's mission is
to advance Atlanta by being consistent in the delivery of
innovative, reliable, secure, and user-focused technology
solutions. -Our team members exemplify the shared core values
above, so if you have these characteristics, consider joining us as
we work to advance technology for the city, its esteemed citizens,
and valued visitors. -General Description and Classification
StandardsThe Atlanta Information Management (AIM) Executive
Assistant to the Chief Information Officer (CIO) for the City of
Atlanta and Commissioner of AIM oversees and performs technical and
administrative duties supporting the CIO. - This role serves as a
liaison between citywide departments and external entities as it
pertains to the responsibilities and relationships of the CIO. -
This -is an experienced and skilled position that routinely works
with the most challenging assignments under little to no direct
supervision; serves -as a specialized subject matter expert in one
or more specific areas; and guides the work of others to support
the administrative needs of the Office of the CIO (OCIO). This
position reports directly to the Office of the department's Chief
of Staff. -Key ResponsibilitiesAll responsibilities captured below
are exclusively to support the CIO and the OCIO.
- Performs a wide variety of executive administrative duties as
required. -Coordinates activities and schedules for the CIO.
- Develops and recommends office policies, procedures, and
-systems; ensures smooth operations.
- Researches and analyzes routine administrative projects for the
CIO. -
- Receives and screens all communications of the CIO, including
telephone calls and email -messages; provides assistance by using
independent judgment to determine messages that require priority
attention; prioritizes and facilitates communication. -
- Prepares and reviews/proofreads written communications and
reports for typographical consistency, grammar, and correct
spelling; drafts correspondence, schedules, memos, -spreadsheets,
and other documents from notes, dictation, and other sources. -
Independently responds to letters and general correspondence of a
routine nature. -
- Proofreads and edits documents for accuracy and format;
distributes documents as instructed. -
- Serves as a CIO representative on special projects, committees,
and task forces as assigned. -
- Makes travel arrangements for the CIO and reconciles expenses;
maintains appointment schedules and calendars; arranges meetings
and conferences. -
- Provides follow-up to assignments given to members of the
management team by the CIO and provides status reports. -
- Accompanies the CIO to various onsite and offsite events,
including relevant CIO board meetings to capture minutes, action
items, and follows up as needed to ensure completion.Knowledge,
Skills, and Abilities -
- Exceptional leadership skills with exceptional communication
and executive presence.
- Demonstrates extremely high emotional intelligence and
professionalism.
- Ability to collaborate with high-performing teams and
individuals throughout and external to the city to accomplish
common goals.
- Strong analytical, organizational, problem-solving, and
operational management skills.
- Written and verbal communication skills needed to effectively
articulate complex technology topics across all levels of the
organization.
- Operates with a sense of urgency and understanding of business
impact.
- Solid organizational, management, human relations, technical,
time management, maintaining records, project management, and
coordination.
- Knowledge and skills in the -use of computers including
proficiency in Microsoft Suite. Knowledge of management and
administrative practices, policies, and procedures as -necessary in
the completion of daily responsibilities. - Knowledge of all
applicable laws, ordinances, -policies, standards, and regulations
pertaining to the specific duties and responsibilities of the job.
-Skill in communicating and interacting with subordinates, elected
officials, management, employees, and members. -Ability to develop
and administer operations and staff plans and objectives; ability
to develop and -implement long-term goals to promote effectiveness
and efficiency. - Ability to keep abreast of -any changes in
policy, methods, operations, budgetary and equipment needs, etc. as
they pertain to -operations and activities. Ability to effectively
communicate and interact with management, employees, -members of
the general public, and all other groups involved. - Ability to
-assemble information and make written reports and documents in a
concise, clear, and effective manner. -Ability to use independent
judgment and discretion including the handling of emergency
situations, -determining, and deciding upon procedures to be
implemented, setting priorities, maintaining standards, -managing
workload, and resolving problems. - Ability to comprehend,
interpret, and apply regulations, procedures, and related
-information. - Ability to read, understand, and interpret reports
and related materials. -
Keywords: City of Atlanta, Atlanta , Executive Assistant, Other , Atlanta, Georgia
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