Administrative Assistant to VP
Company: Delta Air Lines, Inc.
Location: Atlanta
Posted on: May 16, 2022
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Job Description:
ZThe Administrative Assistant directly supports the Vice
President, in addition to providing support to six leaders in the
Personalized Experience and Consumer Insight departments. The
position performs advanced, diversified, and confidential
secretarial and administrative duties requiring broad and
comprehensive experience, skill and knowledge of Delta's programs,
policies, and procedures. The candidate must be well organized,
flexible and enjoy the administrative challenges of supporting an
office of diverse people and programs.
Summary of responsibilities (not comprehensive of all tasks):
* Schedules and maintains calendar of appointments, meeting, and
travel itineraries, and participates in related arrangements for VP
and six leaders in the department.
* Supports planning and execution of team events (on and
offsite).
* Screens telephone calls and visitors; uses communication and
interpersonal skills to greet customers, business partners, and
employees; and resolves routine and complex inquiries.
* Prepares/initiates correspondence, memoranda, reports,
transcribes dictation from meetings and distributes minutes of
meetings.
* Reserves conference rooms and arranges catering as necessary to
support meetings.
* Operates word processing software and assists in developing,
implementing, and monitoring internal business systems and
procedures.
* Administers filing system and monitors and orders office supplies
and common office purchases using purchasing account.
* Completes and submits vouchers, expense reports, and approves
invoices for the department.
* Displays a comfortable, flexible, proactive, resourceful and
efficient attitude in a fast-paced environment, often under
pressure.
* Utilizes highly advanced multitasking skills, as well as the
ability to manage multiple high-level projects.
* Practices safety-conscious behaviors in all operational processes
and procedures.
What you need to succeed (minimum qualifications)
* Must have a high school diploma or GED equivalent.
* Must be able to type a minimum of 60 words per minute.
* Must be able to coordinate the schedules of multiple aspects of
projects completed by separate staff members or vendors.
* Must have the organizational/leadership skills necessary to
develop office procedures, prioritize and schedule work activities
of self and others and balance multiple assignments with limited
direction.
* Must have advanced computer skills in Microsoft Outlook and
proficiency in Windows-based applications like Word, PowerPoint and
Excel.
* Must be team-oriented and able to coordinate activities across
multiple departments, working closely with administrative
assistants in other areas.
* Must have the ability to communicate verbally and in writing with
all levels of staff, from frontline employees to executive
staff.
* Must have the interpersonal skills necessary to direct the
activities of others.
* Must have the necessary detail skills to ensure that information
is accurate and correct, that documents are grammatically correct,
and that work is completed in a timely manner.
* Should have 5 or more years of prior secretarial experience at
successive levels of responsibility. (Two years formal training may
substitute for up to two years of experience.)
* (If transferring internally) Must be performing satisfactorily in
current position.
* Embraces diverse people, thinking and styles
* Consistently makes safety and security, of self and others, the
priority
* Where permitted by applicable law, must have received or be
willing to receive the COVID-19 vaccine by date of hire to be
considered for U.S.-based job, if not currently employed by Delta
Air Lines, Inc.
What will give you a competitive edge (preferred
qualifications)
* Knowledge of corporate business processes and procedures such as
expense reporting, purchasing and departmental budget is
preferred.
* Financial experience as it relates to budget tracking and
analysis is preferred.
* College degree preferred.
Keywords: Delta Air Lines, Inc., Atlanta , Administrative Assistant to VP, Other , Atlanta, Georgia
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