Administrative Assistant to VP

Company: Delta Air Lines, Inc.
Location: Atlanta
Posted on: May 16, 2022

Job Description:

ZThe Administrative Assistant directly supports the Vice President, in addition to providing support to six leaders in the Personalized Experience and Consumer Insight departments. The position performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of Delta's programs, policies, and procedures. The candidate must be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.

Summary of responsibilities (not comprehensive of all tasks):

* Schedules and maintains calendar of appointments, meeting, and travel itineraries, and participates in related arrangements for VP and six leaders in the department.
* Supports planning and execution of team events (on and offsite).
* Screens telephone calls and visitors; uses communication and interpersonal skills to greet customers, business partners, and employees; and resolves routine and complex inquiries.
* Prepares/initiates correspondence, memoranda, reports, transcribes dictation from meetings and distributes minutes of meetings.
* Reserves conference rooms and arranges catering as necessary to support meetings.
* Operates word processing software and assists in developing, implementing, and monitoring internal business systems and procedures.
* Administers filing system and monitors and orders office supplies and common office purchases using purchasing account.
* Completes and submits vouchers, expense reports, and approves invoices for the department.
* Displays a comfortable, flexible, proactive, resourceful and efficient attitude in a fast-paced environment, often under pressure.
* Utilizes highly advanced multitasking skills, as well as the ability to manage multiple high-level projects.
* Practices safety-conscious behaviors in all operational processes and procedures.

What you need to succeed (minimum qualifications)

* Must have a high school diploma or GED equivalent.
* Must be able to type a minimum of 60 words per minute.
* Must be able to coordinate the schedules of multiple aspects of projects completed by separate staff members or vendors.
* Must have the organizational/leadership skills necessary to develop office procedures, prioritize and schedule work activities of self and others and balance multiple assignments with limited direction.
* Must have advanced computer skills in Microsoft Outlook and proficiency in Windows-based applications like Word, PowerPoint and Excel.
* Must be team-oriented and able to coordinate activities across multiple departments, working closely with administrative assistants in other areas.
* Must have the ability to communicate verbally and in writing with all levels of staff, from frontline employees to executive staff.
* Must have the interpersonal skills necessary to direct the activities of others.
* Must have the necessary detail skills to ensure that information is accurate and correct, that documents are grammatically correct, and that work is completed in a timely manner.
* Should have 5 or more years of prior secretarial experience at successive levels of responsibility. (Two years formal training may substitute for up to two years of experience.)
* (If transferring internally) Must be performing satisfactorily in current position.
* Embraces diverse people, thinking and styles
* Consistently makes safety and security, of self and others, the priority
* Where permitted by applicable law, must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for U.S.-based job, if not currently employed by Delta Air Lines, Inc.

What will give you a competitive edge (preferred qualifications)

* Knowledge of corporate business processes and procedures such as expense reporting, purchasing and departmental budget is preferred.
* Financial experience as it relates to budget tracking and analysis is preferred.
* College degree preferred.

Keywords: Delta Air Lines, Inc., Atlanta , Administrative Assistant to VP, Other , Atlanta, Georgia