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Accounts Payable Specialist

Company: CDC Foundation
Location: Atlanta
Posted on: November 22, 2021

Job Description:

OVERVIEW The Federal Grants, Accounts Payable Specialist is primarily responsible for ensuring all aspects of accounts payable processing is completed timely and accurately for federally funded programs. This role is responsible for all aspects of purchasing including troubleshooting technical issues for requisitions, purchase orders, contracts, invoice entry and check processing, review and correcting entries, recommending changes in procedures to improve processes and efficiencies, and training new employees in the accounts payable processes. The ideal candidate will be highly organized and manage all incoming correspondence to ensure timely payment of bills, invoices, agreements, contracts and requisitions related to federally funded programs. MINIMUM QUALIFICATIONS

* Two plus years of full process accounts payable experience including not-for-profit accounting preferred. * Bachelors degree in accounting or finance preferred. * Experience working with a general ledger accounting system required. * Experience with NetSuite a plus. * Experience with Concur plus. * Proficiency in Excel is required. * Ability to work with a large volume of transactions. * Excellent interpersonal, communication, time management and organizational skills. * Ability to handle confidential information in a discreet and professional manner. * Ability to work effectively with all staff and management, attention to detail, deadline driven and ability to work independently are essential characteristics of this position.

RESPONSIBILITIES

* Perform purchasing functions including review of all requisitions for compliance with purchasing policies, entering requisitions and contracts, data entry of invoices and maintaining vendors for federally funded programs. * Review bills, invoices, and requisitions in NetSuite for accuracy and ensure proper supporting documentation is complete. * Maintain schedule of monthly recurring payments. * Monitor and maintain Foundations Federal Accounts Payable e-mail account to ensure the timely processing of invoices, contracts and agreements. * Process on a weekly basis, checks runs, ACH and electronic payments. * Responsible for auditing expense reports in Concur and ensuring coding is correct when transferring to NetSuite. * Review proper coding of incoming paid travel and purchase card transactions from Concur into NetSuite. * Coordinate and monitor the data entry of all accounts payable entries related to federally funded programs and serve as a resource for staff regarding proper entry procedures, audits documents to ensure work quality and compliance, and provides professional customer service. * Review and reconcile monthly vendor statements by matching payments to amounts due, verifies accuracy of vendor statements, and researches and resolves outstanding invoices with a focus on protecting the Foundations interests while maintaining positive working relationships with vendors. * Serve as the primary point of contact for vendors. * Electronically deposit manual checks received. * Research any return payments and enter in NetSuite. * Maintain vendor W-9 forms, produces and files 1099 forms in accordance with IRS regulations. * Train employees in accounts payable invoice data entry, purchase order, requisition, and payment/approval processes with a focus on following federal guidelines, donor compliance, generally accepted accounting principles and Foundation purchasing policies. * Monitor and review outstanding checks and processes as required for reissuance, voiding or processing in compliance with State laws. * Prepare for annual audit by preparing assigned reports or providing documentation. * Act as subject matter expert for NetSuite specific to payments and invoicing to support users throughout the Foundation. * Other duties as assigned.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We comply with all applicable laws including E.O. 11246 and the Vietnam Era Readjustment Assistance Act of 1974 governing employment practices and do not discriminate on the basis of any unlawful criteria in accordance with 41 C.F.R. 60-300.5(a)(12) and 60-741.5(a)(7). As a federal government contractor, we take affirmative action on behalf of protected veterans. The CDC Foundation is a smoke-free environment. Relocation expenses are not included. About the CDC Foundation The CDC Foundation helps the Centers for Disease Control and Prevention (CDC) save and improve lives by unleashing the power of collaboration between CDC, philanthropies, corporations, organizations, and individuals to protect the health, safety and security of America and the world. The CDC Foundation is the go-to nonprofit authorized by Congress to mobilize philanthropic partners and private-sector resources to support CDCs critical health protection mission. Since 1995, the CDC Foundation has raised over $1 billion and launched more than 1,000 programs impacting a variety of health threats from chronic disease conditions including cardiovascular disease and cancer, to infectious diseases like rotavirus and HIV, to emergency responses, including COVID-19 and Ebola. The CDC Foundation managed hundreds of CDC-led programs in the United States and in more than 140 countries last year. Learn more at www.cdcfoundation.org. Job Type: Full-time Schedule:

* Monday to Friday

Education:

* Bachelor's (Preferred)

Experience:

* General ledger accounting: 2 years (Required) * Accounts Payable: 2 years (Required)

Work Location:

* One location

Keywords: CDC Foundation, Atlanta , Accounts Payable Specialist, Other , Atlanta, Georgia

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