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Tax Administrative Assistant

Company: HA&W - Aprio
Location: Atlanta
Posted on: February 15, 2018

Job Description:

Job DetailsLevel ExperiencedJob Location APRIO Home Office - Atlanta, GAPosition Type Full TimeEducation Level 2 Year DegreeTravel Percentage NoneJob Shift DayJob Category Admin - ClericalDescription Join our Tax team and you will help clients maximize their opportunities. Aprio has a career opportunity for an Administrative Assistant to join their dynamic team.

Submerge yourself with creative innovators striving for excellence. APRIO is the 50th largest CPA firm in the nation and has been named the ---Best of the Best--- accounting and forensic accounting firm in 2015 by INSIDE Public Accounting and the Daily Report, and was recently named one of the Top Places to Work for in Atlanta by the Atlanta Journal-Constitution.

Position Responsibilities:

This position provides high level administrative support for the Tax Team. We are looking for an experienced individual who is efficient and comfortable being a member of the team. This role will be vitally important to the success of day-to-day operations and organization of the department. The ability to multi-task, while maintaining complex schedules is essential in this position. The ideal candidate is resourceful, an excellent problem solver and very organized. Assuring completion of projects and assignments in a timely manner is key to success in this position. Independent judgment is required to plan, prioritize and organize the diversified workload.


  • Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.

  • Deliver tax returns, extensions and estimates in both electronic and paper format

  • Preparation of zero extensions in tax software

  • e-Filing of tax returns

  • Coordination of receipt of signed e-File authorizations

  • Preparing and proofreading correspondence to include client engagement letters and response letters to the IRS and various tax authorities

  • Possess a general understanding of invoicing and reporting in a professional services environment

  • Preparation of expense reports

  • Handling confidential correspondence and files and new client set up

  • Coordinating and managing workflow with the team

  • Managing due date reporting for meeting IRS/Tax authorities deadline

  • Management of partner prospects and leads

  • Reporting in various programs

  • Creation of reports in Microsoft Excel with the ability to format, create intermediate formulas, charts, and graphs

  • Support with processing of certified mail

  • Assist in front desk/receptionist rotation


    Skillset:


    • Ability to analyze and revise operating practices to improve efficiency

    • Detail oriented and comfortable working in a fast-paced and time sensitive office environment

    • Proficiency in multi-tasking and prioritizing using strong problem-solving skills and the ability to self-direct

    • Aptitude for working with a diverse group of important external clients as well as internal associates at all levels of the organization

    • Exceptional written and verbal communication skills are necessary

    • Superior organization skills and dedication to completing projects in a timely manner

    • Organizes and prioritizes large volumes of information and calls

    • Acts as the ambassador of the department

    • Ability to work independently and acts as project manager on special projects

    • Proofreads for spelling, grammar and formatting, making appropriate changes. Responsible for accuracy and clarity of final copy

    • Ability to learn quickly and become proficient with Aprio---s Windows based applications


      Qualifications Qualifications:


      • High school diploma or general education degree (GED)

      • Preferred Associates/Bachelor---s degree

      • Minimum of five (5) years related experience in a management support role, preferably CPA or law firm

      • Proficiency in MS Office with expertise in Outlook, Word, PowerPoint and Excel is essential.

      • Experience in Salesforce is a plus

      • Able to work additional hours February through April and September through October

      • Self-motivated professional with proven independent judgment and decision making


        Why work for Aprio?

        At Aprio, we are passionate about helping our clients and our associates achieve what---s next. We are a premier CPA-led business advisory firm where thriving associates serve thriving clients. Whether you are just starting out, looking to advance into management, or searching for your next leadership role, Aprio offers the opportunity to join a winning team. At Aprio, you will work with industry-leading clients and collaborative and caring colleagues. We offer an entrepreneurial environment where our people come first, your ideas matter and you are rewarded with competitive compensation, industry-leading benefits and work life balance.

        Some of the perks/benefits we offer:


        • Medical, Dental, and Vision Insurance on the first day of employment

        • Flexible Spending Account

        • 401k with Profit Sharing

        • Generous Paid Time Off structure

        • Parental Leave --- coverage for both spouses

        • ---Dress your Day--- --- jeans casual to business professional depending on your day

        • Incentive compensation related to origination of new client sales


          Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

          Keywords: HA&W - Aprio, Atlanta, Tax Administrative Assistant, Administration, Clerical, Atlanta, Georgia

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