Administrative Specialist, Administrative
Company: Georgia State University
Location: Atlanta
Posted on: March 12, 2025
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Job Description:
Description: Administrative Specialist, Administrative
College of Arts & Sciences
COAS Dean's Office
The College of Arts & Sciences at Georgia State University is
transforming lives through our research advances, career-empowering
teaching, and work with community partners in Atlanta and around
the globe. As the largest college on the Atlanta Campus, the
College of Arts and Sciences is home to more than 15,000 students,
550 faculty, and 300 staff members. Our faculty teach the core
curriculum courses that serve as the foundation of nearly every
student's university education.
These are exciting times at The College of Arts and Sciences at
Georgia State University. We are growing, and we are thrilled that
you are interested in being a part of our team. We are surrounded
by individuals empowered to use their expertise and talents to
achieve our mission to pursue excellence.
The College of Arts and Sciences is seeking (1) an experienced
Administrative Specialist, Administrative.
WHAT MAKES College of Arts & Science A GREAT PLACE?
A flexible work environment
Generous benefits, including health, dental, vision, tuition
assistance, retirement, etc.
A knowledge-sharing organization that works collaboratively with
diverse partners.
Professional development opportunity and mentorship
A rapidly growing center within an academic setting
HERE IS WHAT YOU WILL DO
The ideal candidate for this position will report to the designated
department chair. The administrative specialists will be
responsible for performing administrative duties by coordinating
the daily operations of the Department of COAS-Dean's Office.
The essential duties and responsibilities of the Administrative
Specialist, Administrative are the following:
Reports to and provides support for Associate to the Dean.
Provides - and supervises others (e.g., work study students) who
provide -daily front-office operations, including greeting and
directing visitors and taking phone calls at either the 25th or
26th Floor Dean's Office reception desk and provides backup
coverage to the other floor reception desk.
Manages (trains, supervises, etc.) work study students as assigned.
Serves as a resource to the college community in person, on the
phone, email, and other (e.g., Teams) modalities.
Manages office equipment and maintenance requests.
Manages inventory of office supplies and places orders including
supplies, catering, etc.
Submits and tracks office facilities requests.
Schedules and coordinates maintenance of meeting spaces.
Provides support for college teams (e.g. business services,
enrollment, IT, HR) as needed and determined by the Associate to
the Dean.
Receives and distributes inbound mail and deliveries.
Prepares outbound mailings.
Provides administrative support to multiple Assistant and Associate
Deans as assigned.
Attends regular college-wide meetings as needed.
Organizes meetings and events on behalf of the Dean's Office.
Assists with college decor (e.g., holiday decorations) and
upkeep.
Performs other related duties as assigned by the Associate to the
Dean.
Disclaimer: This job requisition provides a high-level job
definition. It is not intended to provide a comprehensive or
exclusive list of job duties. As such, job duties and/or
responsibilities within the context of this job requisition may
change at the discretion the employee's direct supervisor.
Qualifications: Minimum Requirements:
Bachelor's degree and two years administrative experience, or a
high school diploma/GED and six years administrative experience, or
a combination of education and related experience.
College/Business Unit: College of Arts & Sciences Department: COAS
Dean's Office Location: Atlanta Campus Shift: 8:30 am - 5:15 pm
Salary : $45,000 - $52,000 Pay Grade: 12 FLSA Status: Non-Exempt
Job Type: Full Time (Benefits Eligible) Job Posting: 02/27/25,
5:00:00 AM Closing Date: 03/14/25, 3:59:00 AM Special Instructions:
To be fully considered for this position, all candidates at the
time of submission must provide the following documents:
A complete and accurate GSU application
Resume
Cover Letter
#LI-BD1 Georgia State University Values: COMMUNITY: Fostering a
distinctive shared identity and common purpose across our
multi-campus university, INCLUSION AND DIVERSITY: Respecting the
dignity and value of all people and perspectives through honorable
conduct based on engagement, fairness, access, equity, and
civility, TRANSFORMATION: Intentionally pursuing knowledge,
practice, and scholarly rigor to inspire lifelong learning, and to
make our community and the world a better place. INTEGRITY:
Adhering to our values, mission, and the truth through respectful
cooperation and effective stewardship of resources, EXCELLENCE:
Achieving the highest standards and distinction in teaching,
research, and service, STRATEGIC INNOVATION: Embracing invention
and creativity in the pursuit of meaningful discovery using our
collective talents. USG Core Value Statement: The University System
of Georgia is comprised of our 26 institutions of higher education
and learning, as well the System Office. Our USG Statement of Core
Values are Integrity, Excellence, Accountability and Respect. These
values serve as the foundation for all that we do as an
organization, and each USG community member is responsible for
demonstrating and upholding these standards. More details on the
USG Statement of Core Values and Code of Conduct are available in
USG Board Policy 8.2.18.1.2 and can be found on-line at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct
Additionally, USG supports Freedom of Expression as stated in Board
Policy 6.5 Freedom of Expression and Academic Freedom found on-line
at https://www.usg.edu/policymanual/section6/C2653. Equal
Employment Opportunity: Georgia State prohibits discrimination,
including discriminatory harassment, on the basis of race,
ethnicity, ancestry, color, religion, sex (including pregnancy),,
sexual orientation, gender identity, gender expression, national
origin, age, disability, genetics, or veteran status in its
programs, activities, employment, and admissions., This prohibition
applies to faculty, staff, students, and all other members of the
Georgia State community, including affiliates, invitees, and
guests.Further, Georgia State prohibits citizenship status,
immigration status, and national origin discrimination in hiring,
firing, and recruitment, except where such restrictions are
required in order to comply with law,, regulation, executive order,
or Attorney General directive, or where they are required by
Federal, State, or local government contract. Background Check:
Successful candidate must be able to pass a comprehensive criminal
background investigation and other background searches as
applicable to the job such as credit check and Motor Vehicle
Record. Clery Disclosure of Campus Security Policy and Campus
Crime: Georgia State University is committed to its students' and
employees' safety and security.It complies with the Jeanne Clery
Disclosure of Campus Security Policy and Campus Crime Statistics
Act (Clery Act) to provide information on certain crimes on campus.
This position may be designated as a Campus Security Authority,
ensuring that reported crimes are routed to the appropriate
University office. Please note, Georgia State University's career
board updates daily and requisitions are subject to be removed
without prior notice or before the posting expires. Georgia State
University is an Equal Opportunity Employer and does not
discriminate against applicants due to race, ethnicity, gender,
veteran status, or on the basis of disability or any other federal,
state or local protected class.
Keywords: Georgia State University, Atlanta , Administrative Specialist, Administrative, Administration, Clerical , Atlanta, Georgia
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