Administrative Assistant, Sr.

Company: City of Atlanta
Location: Atlanta
Posted on: April 17, 2024

Job Description:

Salary: $44,028.00 -General Description and Classification Standards

• Provides varied administrative and clerical services to an assigned department.
• May supervise administrative support staff, temporary employees or interns.
• Prepares, reviews, distributes, and. or files routine correspondence, memoranda, letters and reports; attends staff and other meetings and takes notes or minutes.
• Plans and/or coordinates meetings within department or across departments.
• Carries out special projects of an administrative or office operations nature.
• Answers calls, responds to general phone, email, or written inquires.
• Relays messages; receives, processes and distributes mail. Maintains department records and files.Supervision Received Works under very general supervision. May work independently or with other workers with responsibility for completion of assigned tasks. - -Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.
  • Composes and prepares routine correspondence, letters, memoranda, applications, reports and other documents. Collates, binds, and stores computer generated reports.
  • Transcribes tapes and/or notes from meetings into prescribed format.
  • Prepares budget documents as directed; researches past expenses and projected costs to support budget preparation.
  • Completes requisitions for purchases and submits for appropriate approval.
  • Handles incoming inquiries and requests; answers the telephone; routes and returns telephone calls;
  • Composes and sends routine correspondence, applications, forms and reports.May coordinate calendar events to include planning/scheduling appointments, meetings, and interviews; updates on a regular basis; contacts parties involved, as appropriate.
  • Examines reports, other draft material, purchase orders, vouchers and permit applications for errors; corrects errors before producing final copy.Identifies equipment or office material deficiencies; sends requests for repair, maintenance or replacement of equipment; orders new supplies.Decision Making Uses independent judgment in routine and non-routine situations. Coordinates calendar events and purchases materials and supplies for office. Leadership Provided Routinely provides work group leadership, guidance, and/or training to less experienced staff.Knowledge, Skills & Abilities This is a partial listing of necessary knowledge skills, and abilities required to perform the job successfully. It is not an exhaustive list. Knowledge of administrative and office management procedures and methods; some knowledge of department structure and operations. Skill in communicating and interacting with supervisors and other staff members; in using standard office software, e.g. Word, Excel, PowerPoint; in using specialized office data systems; in building effective relationships within the organization and with outside contacts. Ability to compile, organize, prepare and maintain an assortment of records, reports and information.

Keywords: City of Atlanta, Atlanta , Administrative Assistant, Sr., Administration, Clerical , Atlanta, Georgia