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Office Administrative Assistant

Company: NorthPoint Search Group
Location: Kennesaw
Posted on: May 16, 2022

Job Description:

We are looking to add an Office Administrative Assistant to our growing roster of top talent. We are a dynamic small construction company, leading the industry in planning, quality, professionalism, and innovation. In this role, the OAA will be responsible for providing a wide range of administrative tasks in the workplace to ensure the efficient operations of the office. Supports managers and employees through a variety of tasks related to the organization and communication.

RESPONSIBILITIES:

  • Answer and direct phone calls and pass them on.
  • Maintain contact lists and update employee holiday records.
  • Produce and distribute correspondence memos, letters, faxes, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Managing certifications, licenses, permits, and office location calendar.
  • Book travel arrangements for Superintendents, Project Managers, and Contract Managers.
  • Provide general support to visitors by greeting and assisting to the office.
  • Provide information by answering questions and requests.
  • Take dictation, accurate minutes, research, creates presentations, and generate reports.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contribute to team effort by accomplishing related results as needed, such as recruiting.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, receiving, sorting, and distributing the mail, etc.
  • Handle sensitive information in a confidential manner and provide Health Insurance Oversight
  • Coordinate office procedures.
  • Manage accounts
  • Reply to email, telephone, or face to face inquiries.
  • Develop and update administrative systems to make them more efficient.
  • Resolve administrative problems.
  • Teamwork, using good judgment, and exercising patience.

    Requirements:

    A high-school diploma or equivalent; college degree.

    At least 3 yrs of professional experience

    Must have a valid driver's license.

    Team player able to work in a fast paced environment

    Experience with MS Office

    COMPENSATION And BENEFIT SUMMARY
    • Full-Time/Exempt
    • Salary- Very Competitive; Based on experience.
    • Other Benefits-mdv
    • Vacation and Paid holiday

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Keywords: NorthPoint Search Group, Atlanta , Office Administrative Assistant, Administration, Clerical , Kennesaw, Georgia

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