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District Head of Finance

Company: Panalpina
Location: Atlanta
Posted on: January 13, 2018

Job Description:

Req ID: 146649 Job Function: Finance Full-Time/Part-Time: Full-time Contract Type: Permanent Job Level: Management The Panalpina Group is one of the world's leading providers of supply chain solutions, combining its core products of Air Freight, Ocean Freight, and Logistics to deliver globally integrated, tailor-made end-to-end solutions. The Panalpina Group operates a global network with some 500 offices in more than 80 countries, and employs around 15,000 people worldwide. Purpose of Position We are looking to hire a District Head of Finance to ensure and support correct and timely reporting according to the Reporting and Accounting Manual and the IMS. Reviews and approves financial information provided by Finance SSC. Partners with regional, District & BU Management to drive value creation initiatives. Controls district expenses in relation to EBIT targets. Drives the financial and P&L management for the respective district. Drives execution of customer related issues in the district. Responsibilities Planning, Steering and Controlling 1. Participates in the planning (budget/forecast) process as guided by the CHoF 2. Lead month-end activities ensuring that revenue and costs are being booked on a timely and consistent manner within the District. 3. Analyzes results, recommends actions to District Management and ensures/supervises implementation of action plans including cost controls (SMART or equivalent) and adjustments to ICA/ECA over/under coverage 4. Proactive analysis of investment plans and preparation of Business Cases. 5. Ensures compliance to the Internal Control System (ICS) 6. Ensures adherence to A/R Credit Memo Policy within competence level 7. Proactively supports all Finance Projects such as Single Client, SAP TM, District Optimization plans, to name a few. 8. Control point to help ensure that district organization is working to address DMT, DFM, and other duties as required. DHOF is the escalation point and party responsible to ensure district/DM is forcing adherence to corporate timelines Reporting 1. Lead month-end reporting ensuring that revenue and costs are being booked on a timely and consistent manner within the District. 2. Co-operation with external and internal auditors and follow-up of their reports 3. Provides supplemental information for Financial Reporting including but not limited to: Flash-Reports, One Offs, Negative Files, GP Deviations, and any other report required by Regional Finance. 4. Ensures proper accruals at month-end such as but not limited to: temporary accruals, claims and, miscellaneous expenses including reclassifications of wrong bookings. 5. Responsible for advanced/customized BW reports. Training for Ops/Sales as required. Net Working Capital Management 1. Ensures District adherence to Corporate Credit guidelines and strict monitoring of accounts receivables 2. Proactively drives the reduction of DSO and overdue receivables as well as the extension of the DPO 3. Proactively supports Product to reduce ASI KPI; recommends actions to District Management 4. Proactively engaging Operations and Sales on upcoming and pending issues (credit, DMT, aging, DFM, etc.) General 1. Coordinate training of financial tools within District: includes Shipping-Run Control Tool, BW, etc. 2. Ensure compliance to Travel Policy, administrator access rights for MobilExpense within District 3. Review and approval of new vendor account setups and changes to existing vendor accounts 4. Escalation POC for vendor disputes and payment issues, including handling vendor reconciliations. 5. Support District management in all finance related issues / projects 6. Special tasks as per District management or Regional Finance 7. Maintains and communicates local policies and amendments for group policies 8. A/R Credit Memo Tracking proper approval 9. Monitor Panalpina s compliance with OLA and Accenture compliance with SLA as requested by CHoF 10. Request DFM Approval Matrix requests to Head Office in line with Delegation of Authority Policy 11. Other duties as assigned by AME Finance KPI s: * Timely closing. Deadline Fulfillment * Overdues / DPO / DSO / DDSO / ASI * EBIT Targets * Scorecard Achievement * Qualitative KPIs defined by CHoF * SMART Targets OLA: * Works with finance team to ensure compliance with all other OLA requirements * Manage the district revenue reporting and expense accruals as per MMR deadlines Signing power according to the applicable approval matrix Function / Market & Industry Knowledge / Business Acumen / Process working * Knowledge of Reporting Standards * Knowledge of GAAP, IFRS, and Controlling * Knowledge of freight forwarding and logistics * Understanding of Shared Services procedures and the role of retained finance and operations Skills & Requirements Skills and Competencies * Ability to understand and analyze complex financial information * A high level of analytical skills, accountability, credibility and assertiveness * Strong numeracy skills * Logical and organized approach * Strong communication and presentation skills * Drive to optimize costs and cost structures * Ability to work well independently as well as in a team and under pressure * Knowledge of Net Working Capital and accounting levers for value creation Educational background / Work experience * University degree in business administration, international business, finance or accounting * Master s Degree, MBA or Equivalent * Significant experience in controlling * Significant experience in accounting/ financial processes Language skills * Fluent in English * Knowledge of Spanish or Portuguese desirable. Computer Literacy * Advanced knowledge of MS-Office products (Word, Excel, Outlook, PowerPoint) * Advanced knowledge of SAP, especially SAP CO * Advance knowledge of BW, especially MMR and GS module. #CB #JIL

Keywords: Panalpina, Atlanta, District Head of Finance, Accounting, Auditing, Atlanta, Georgia

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