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Accounting Clerk, Chateau Elan Winery & Resort

Company: Chateau Elan Winery & Resort
Location: Braselton
Posted on: January 16, 2022

Job Description:

Overview

Assist the Director of Finance in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards.
Responsibilities


- Receive guest calls and inquiries for billing and folio questions along with other clerical duties.
- Support the Accounts Payable and Accounts Receivable functions within the accounting team.
- Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concern.
- Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.
- Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
- Set up new accounts in accordance with established credit policy.
- Assist in reconciling open account status items.
- File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
- Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
- Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
- Process all approved invoices for payment, ensure all appropriate signatures and back-up attached.
- Pay all hotel invoices in a timely manner ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
- Handle all vendor inquiries and reconcile vendor statements.
- Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
- Interface checks and submit a log of all manual checks to the Controller.
- Comply with attendance rules and be available to work on a regular basis.
- Perform any other job related duties as assigned.
About Us

Within the sweeping panorama of the north Georgia foothills, Chateau Elan began with the planting of the vineyards in 1981. From these lush vines has grown a 3,500 acre conference and leisure destination. We welcome your interest in applying for a position with Chateau --lan Winery & Resort. For many years, we have served our guests with the highest level of products and service in luxury resorts. We owe our growth and success to our associates who have served our guests with dedication and pride. The key to our continued growth is found in satisfying and exceeding our guests' expectations.We look for people with personality, energy, enthusiasm, excellent grooming and commitment. We nurture and train our associates throughout their tenure here. They, in turn, provide the highest level of guest service making Chateau --lan the special place it is today.Perks include but are not limited to discount hotel stays, discount spa services, discount golf, discount food and beverage, discount retail as well as access to the YouDecide-- discount program. YouDecide-- offerings include negotiated pricing arrangements for vacation destinations, hotels, vacation planning, rental cars, movie tickets/rentals, consumer electronics, consumer goods and services, personal services and even discounts on cell phones and plans.We value U.S. military experience and invite all qualified military candidates to apply.

Keywords: Chateau Elan Winery & Resort, Atlanta , Accounting Clerk, Chateau Elan Winery & Resort, Accounting, Auditing , Braselton, Georgia

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