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Accounting Associate

Company: The Medical Affairs Company
Location: Kennesaw
Posted on: February 25, 2021

Job Description:

The Accounting Associate is responsible for the day-to-day financial functions of the company, which includes, but is not limited to expenses reimbursement and reporting, Accounts Payable, reconciliation of the corporate card and billing,ESSENTIAL DUTIES AND RESPONSIBILITIESExpense Reporting * Maintain web-based expense reporting system which includes, but is not limited to, the setup of new users (employees), approved expense categories and clients and run reports.--Assist users with non-technical issues and policy guidance. * Audit expense reports against company/ Client policy, troubleshoot issues directly with users and coordinate all adjustments with employee and their supervisor.--Notify Senior Accountant of all cash adjustments. * Maintain complete and accurate expense reports files for all employees including original receipts in accordance with T&E guidelines and contract agreements. * Research and provide analysis on upgrades to processes, systems and functions.--Coordinate and implement any approved changes. Accounts Payable* Setup new vendors and project identification codes as needed. * Receive, review, reconcile, obtain approval and enter all third-party invoices and manual expense reports.--Work with appropriate co-workers to obtain necessary back up and coding information to ensure invoices are coded to the appropriate job and general ledger accounts (billable vs. non-billable, etc.). * Process invoices for payment based on contracted terms.--Minimize late fee penalties by processing accounts payable timely, at minimum once a week. * Maintain status of open vendor invoices, troubleshoot vendor inquiries and correspondence. Corporate Credit Card Reconciliation * Reconcile the corporate credit card weekly, based on pre-established schedule, and monthly.--Reconciliation duties include, but are not limited to, obtain itineraries (receipts) from travel agency for airfare charges and from co-workers for miscellaneous office purchases. * Provide Senior Accountant with statement and back up for review/ coding approval. * Complete monthly reconciliation within a week of receiving statement from credit card vendor.Billing* Prepare custom reports for pass through expenses to provide clients backup consistent with contract terms. Maintain copies of billable Corporate Card charges, pass through invoices and expense reports. * Reconcile Field Based Teams out-of-pocket expense reports approved for payment against financial software billing report.--Assist in pass through billing as needed. * Process Medical Communications fee and out-of-pocket expenses pass through billing.--Obtain Senior Accountant approval before sending invoice to client. * Assist in Field Based Teams fee billing as needed. * Coordinate mailing of client invoices and past due invoices.QUALIFICATIONS* Bachelor's Degree or equivalent* 3+ years of office administration/operations/finance support experience* Excellent communication and organizational skills* Strong MS Office and QuickBooks skillsPHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.--Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job.--Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Keywords: The Medical Affairs Company, Atlanta , Accounting Associate, Accounting, Auditing , Kennesaw, Georgia

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