Accounting Associate
Company: The Medical Affairs Company
Location: Kennesaw
Posted on: February 25, 2021
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Job Description:
The Accounting Associate is responsible for the day-to-day
financial functions of the company, which includes, but is not
limited to expenses reimbursement and reporting, Accounts Payable,
reconciliation of the corporate card and billing,ESSENTIAL DUTIES
AND RESPONSIBILITIESExpense Reporting * Maintain web-based expense
reporting system which includes, but is not limited to, the setup
of new users (employees), approved expense categories and clients
and run reports.--Assist users with non-technical issues and policy
guidance. * Audit expense reports against company/ Client policy,
troubleshoot issues directly with users and coordinate all
adjustments with employee and their supervisor.--Notify Senior
Accountant of all cash adjustments. * Maintain complete and
accurate expense reports files for all employees including original
receipts in accordance with T&E guidelines and contract
agreements. * Research and provide analysis on upgrades to
processes, systems and functions.--Coordinate and implement any
approved changes. Accounts Payable* Setup new vendors and project
identification codes as needed. * Receive, review, reconcile,
obtain approval and enter all third-party invoices and manual
expense reports.--Work with appropriate co-workers to obtain
necessary back up and coding information to ensure invoices are
coded to the appropriate job and general ledger accounts (billable
vs. non-billable, etc.). * Process invoices for payment based on
contracted terms.--Minimize late fee penalties by processing
accounts payable timely, at minimum once a week. * Maintain status
of open vendor invoices, troubleshoot vendor inquiries and
correspondence. Corporate Credit Card Reconciliation * Reconcile
the corporate credit card weekly, based on pre-established
schedule, and monthly.--Reconciliation duties include, but are not
limited to, obtain itineraries (receipts) from travel agency for
airfare charges and from co-workers for miscellaneous office
purchases. * Provide Senior Accountant with statement and back up
for review/ coding approval. * Complete monthly reconciliation
within a week of receiving statement from credit card
vendor.Billing* Prepare custom reports for pass through expenses to
provide clients backup consistent with contract terms. Maintain
copies of billable Corporate Card charges, pass through invoices
and expense reports. * Reconcile Field Based Teams out-of-pocket
expense reports approved for payment against financial software
billing report.--Assist in pass through billing as needed. *
Process Medical Communications fee and out-of-pocket expenses pass
through billing.--Obtain Senior Accountant approval before sending
invoice to client. * Assist in Field Based Teams fee billing as
needed. * Coordinate mailing of client invoices and past due
invoices.QUALIFICATIONS* Bachelor's Degree or equivalent* 3+ years
of office administration/operations/finance support experience*
Excellent communication and organizational skills* Strong MS Office
and QuickBooks skillsPHYSICAL DEMANDSThe physical demands described
here are representative of those that must be met by an employee to
successfully perform the essential function of this
job.--Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.WORK
ENVIRONMENTThe work environment characteristics described here are
representative of those an employee encounters while performing the
essential function of this job.--Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
Keywords: The Medical Affairs Company, Atlanta , Accounting Associate, Accounting, Auditing , Kennesaw, Georgia
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